The weekly newsletter from Grafton Township Supervisor Linda Moore:
Grafton Township Supervisor’s Weekly E-Newsletter
Now that the township assessments have been published the township assessors’ office has been quite busy. If you haven’t received your assessment letter, please contact the McHenry County Supervisor of Assessment at 1-815-334-4242.
At the November 8 Board Meeting, the trustees hired a forensic auditor.
This action brings up many questions.
The Trustees won’t approve payment for last year’s audit.
The auditor refuses to start our 2011-12 audit that is now two months past due.
Now they are hoping a forensic audit with no specified total cost will have findings to their liking.
Please read on to gain a better understanding of the situation.
As supervisor, I welcome any audit of the township financials. However, we need to make sure we comply with township and state laws. We also need to conduct business in a logical and fiscally responsible manner. Decisions made in haste are often regretted later.
REGULAR OR FORENSIC AUDIT?
Three years of township records have been audited with no significant concerns found.
This timeline demonstrates the history of audits and gives you some insight into the situation.
- Fiscal Year 2008-09 Audit completed by Eder and Casella, no significant problems were found.
- Fiscal Year 2009-10 Audit completed by Evans, Marshall and Pease (EMP), no problems were found.
- Fiscal Year 2010-11 Audit in draft form, work done by EMP, no problems were found. Despite hiring this auditor, based on the fact that the results of the audit did not reflect their point of view on various issues, the trustees are withholding payment for services and now hope for a more favorable result with a forensic audit.-September 2012, final due date for submission of 2011-12 Audit has passed. In spite of the fact the trustees have chosen an auditor to complete this audit, it cannot be started until the prior auditing firm has been paid.
- October 2012, delinquent notice received from State Comptroller for 2011-12 Audit.
- November 8, 2012 Regular Board Meeting the board decides to meet with EMP on November 28th to ask questions about the 2010-11 Audit. The trustees have withheld payment for this audit for about a year.
- November 8, 2012 Regular Board Meeting, the board votes to hire forensic auditor.
Points of Interest include:
- The Trustees directed the supervisor to advance payment to forensic auditor, ECS Financial Services, for services not performed in the amount of $10,000 as a retainer fee toward an unspecified total cost and further specifying the check is to be issued with a 24 hour deadline. The regular audit for 2010-2011 has an outstanding bill of about $7,000.
- Even though the board set a special meeting for November 28th with EMP, the trustees decide to move forward and hire a forensic auditor without paying EMP for work completed.
- During this process, the trustees were not willing to define or identify the scope of the forensic audit. Currently the trustees have engages and used township money to have their attorneys, Ancel-Glink, create another set of financial records. Could this be the records the trustees will use for the forensic audit?
These would not be the official financial records of the township.
- The contract had not been presented to the supervisor for review prior to the meeting.
- The agenda did not specify that the board would be interviewing auditors or reviewing a contract for a forensic audit.
- The trustees have refused invitations to come to the township office to review the QuickBooks financial records. In fact, Trustee LaPorta made this statement on 11-10-12 on a blog:
“We (trustees) don’t have the time–or the skill–to properly examine the financial records.” He went on to threaten the trustees by saying, “Would you rather be held personally accountable or put in jail for not taking care of the financials?”
- The township owes the road district $300,000 which is due in 5 months. We also have a budget that spends $200,000 over the money received.
- The trustees are two months late completing the regular audit for FY 2011-12.
As township residents, I would like to hear your ideas regarding this situation.
- Do you feel it would be best to complete the regular audits before contracting with a forensic auditor? Should the trustees have the time and skill to review QuickBooks records?
- Should the forensic audit be completed before we pay the vendor?
- Would the money be better spent paying our loan to the road district when it is due?
DEADLINE TO FILE PETITIONS FOR TOWNSHIP OFFICE
If you would like to run for township office you should be circulating your petition for candidacy. It is due to be filed starting the week of November 19th, through November 26, 5 pm, if you are to be part of the Republican Primary on February 26th. All elected offices are up for re-election and the term of office is four years. I encourage anyone who is concerned about the state of Grafton Township to throw their hat in the ring and become part of the future of Grafton Township.
Linda Moore, Grafton Township Supervisor