Got a couple of documents from the Illinois Municipal Retirement Fund through a Freedom of Information Request.
The first includes instructions of how time sheets shall be kept and submitted, but the second has something more interesting.
It says that those not turning in time sheets in September will be terminated from the pension system.
Here are the instructions:
[IMRF] Board Resolution 2016-08-12
Subtopic: County Board Members
Date: August 26, 2016
WHEREAS, section 7-198 of the Illinois Pension Code authorizes the Board of Trustees of the Illinois Municipal Retirement Fund to establish rules necessary or desirable for the efficient administration of the Fund; and
WHEREAS, Sections 7-137(b)2.5 and 7-137.2 of the Illinois Pension Code provide the requirements for participation in IMRF for members of a county board; and
WHEREAS, it is necessary for the Board of Trustees to adopt rules for the efficient administration of sections 7-137(b)2.5 and 7-137.2.
THEREFORE, BE IT RESOLVED that the following administrative rules be and are hereby adopted by the Board of Trustees:
IMRF Participation for County Board Members
A member of a county board may participate in IMRF under the following conditions:
a. The county board member was first elected or appointed to the county board before the effective date of P.A. 99-900 (SB 2701); and
b. The county board has on file with IMRF a current resolution approved by IMRF finding that the board members are expected to work at least 600 or 1000 hours (as appropriate) or more in a year, as specified at section 7-137.2(a): and
c. While a member of the county board, the county board member has elected, in a written notice filed with IMRF, to participate in IMRF; and
d. The county board member files the time sheets in a form acceptable to IMRF and as provided by section 7-137.2(b).
Documentation of Time Worked on County Business
The time sheets required by section 7-137.2(b) must:
a. Contain a detailed record of the time the county board member spent on official government business during each month of the year specifically setting forth the date, length of time, and type of official government business performed; and
b. Be filed with the county’s fiscal officer (or designee) monthly, by the 10th day of the month following the reporting month. The form may be in either electronic or paper format and will be considered late if filed after the 20th day of the month following the reporting month. A time sheet must be filed each month, even if the county board member is reporting no hours worked in that month; and
c. Evidence the county board member worked at least the number of hours required for IMRF participation with the county (either 600 or 1000 hours) on an annual basis. The reporting year will begin as of the later of the effective date of P.A. 99-900 (SB 2701) or the month the county board member took office.
Definition of Official Government Business
Official government business is defined as:
a. Attendance at county board and committee meetings;
b. Preparation for county board and committee meetings;
c. Meetings and communication with county staff;
d. Meetings and communication with constituents;
e. Meetings and communication with other elected officials;
f. Attendance at official county functions;
g. Attendance at meetings of other local governmental boards related to county business;
h. Attendance at meetings of civic and commercial organizations related to county business;
i. Other activities related to county business, including office hours at the county administration building.
Official government business does not include:
a. Activities related to campaigning for public office;
b. Activities defined as “prohibited political activity” at section 1-5 of the State Officials and Employees Ethics Act (5 ILCS 430/1-1 et seq.);
c. Time spent “on-call” or informally available to constituents.
Travel for which reimbursement would be paid to county employees under the county’s personnel policies may be included as official government business.
County Board Resolution
In order for a county board member to be eligible to participate in IMRF, the county board must pass a resolution finding that the position of county board member will require at least 600 or 1000 hours (as appropriate for that county) of work in a twelve month period. This resolution must be adopted and filed with IMRF within 90 days after each election in which a member or members of the county board are elected or re-elected.
Termination of IMRF Participation
An IMRF-participating county board member who fails to file the time sheets required by this resolution and section 7-137.2, or who files the time sheets late as defined herein for more than 2 consecutive months will become ineligible and IMRF participation will be terminated. Termination of IMRF participation for failure to file or late filing will be irrevocable.
If the county board fails to adopt the required IMRF participation resolution within 90 days after an election, the entire board will become ineligible, and IMRF participation will end for those board members in IMRF, as of the last day of the last month in which the resolution could have been adopted. Termination of participation for failure to adopt the required resolution will be irrevocable.
IMRF Participation Opt-Out
An individual county board member may opt-out of current IMRF participation in lieu of filing the times sheets required by section 7-137.2. The opt-out must be in writing, signed by the official and will be irrevocable after it is received by IMRF. Individual opt-outs will not impact the IMRF participation of other members of the county board.
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Below is the email sent to McHenry County on Saturday, August 27th, the day after the bill prohibiting future county board member participation in the IMRF: