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Dorr Township Not Like Grafton, Supervisor Says

March 11, 2010 By: Cal Skinner Category: Barry Lamb, Bob Pierce, Dorr Township, Dorr Township Citizens Planning Committee, Gerry McMahon, Grafton Township, Huntley, Huntley School District 158, Jane Collins, Joseph Evanoff, Larry Oakford, Legat Architects, Mark Andersen, McHenry County, Referendum, Salt Dome, Soil Borings, Steve Kaiser, Sue Brokaw, Ted Andersen, Thomas Thurman, Township Garage, Township Government, Township Hall, Vivian Sodini

Dorr Township Attorney Mark Saladin and Supervisor Bob Pierce

“Filled to capacity” is how one person in attendance last night at the Dorr Township meeting.

The Dorr Township Hall meeting room is small, so that meant about 25 residents were present.

The biggest news was that Supervisor Bob Pierce was granted permission to enter negotiations for the purchase of land, which he said would not be purchased without having a special meeting to get elector approval.

Note that a special meeting is not the same as the annual town meeting, which is usually the best attended meeting of the year.

Pierce said residents “would be surprised.”

Steven Kaiser makes his points.

“Dorr is the fourth largest township with the smallest hall!” he observed.

Legat Architects was also hired to provide “pre-referendum services.”

Public comments came early on with Steve Kaiser, a member of the now-disbanded Dorr Township Citizens Committee, asking about why “soil borings” was changed to “architects.”

Those March 9th soil borings were not presented to the board by the Road Commissioner Tom Thurman because he wanted to seek assistance interpreting them.

With trustees and audience members putting in their two cents about whether the minutes reflected what had occurred at the previous meeting, the exchange got heated.

“This is not going to become another Grafton Township,” Township Supervisor Bob Pierce said.

During the Public Comment section, the Supervisor and Trustees questioned former members of the Dorr Citizens group who presented the petition to rebate taxes. Questions asked included -

1.       How the $1 million number was determined? The officials were told the citizens thought that was the rebate needed to allow a responsible amount to be left over after paying for modifications to garage site and building. After the $1 million rebate, $1.75 million would remain for needed work.

2.       Do you know how difficult and expensive it could be to track down all current and former residents to distribute rebate? Resident Jane Collins explained that in Bourbonnais (a Kankakee County Township) the amount which could not be returned had been given to charitable organizations, after a citizen-initiated motion at an annual town meeting.

Dorr Township Board and attorney

The citizens who proposed the rebate were also asked they thought about the McHenry County Conservation District’s building a visitor center.

Such an argument reminds me of how Grafton Township Trustee Gerry McMahon once listed local governmental entities that had built new administrative facilities—the Huntley School District, the Village of Huntley, McHenry County—as justification for a new Grafton Township Hall.

Township Road Commissioner Tom Thurman suggested some members of the Citizens Committee had “a hidden agenda.” He also said, “We know more than…” the Citizens Committee about what needs to be done.

“You don’t listen to us.”

That prompted a resident Larry Oakford to stand up to chide Thurman, saying his “demeanor is unseemly” and that comments about a hidden agenda were inappropriate. The man also asked about making use of existing space.

Trustee Mark Andersen said the board had been real conservative and was trying to “not drop a bomb on taxpayers.”

The board admitted it had been gradually accumulating funds so they wouldn’t have to go to referendum.

Citizen reading report at the Dorr Township meeting

Everyone knows how hard it is to pass a referendum, Road Commissioner Thurman said.

“The burden is on you to provide a justification about what you do,” Collins suggested, adding that some would say they had been borrowing from the taxpayers without their knowledge and permission since 2002, that what the referendum proposes is a way to pay back some of that loan to the taxpayers.

Thurman said the officials know how to do their job, that citizens shouldn’t be telling them how to do it.

Sue Brokaw, who is bookkeeper and does the General Assistance for Pierce, told the audience they should come to the levy meetings, and so they could do something before the township gets the money instead of complaining about it now.

Board members admitting they had discussed the three building project items “individually” before the meeting.

Vivian Sodini, member of the Dorr Planning Committee, asked why the trustees hadn’t taken the time before last night’s meeting to discuss the details of the recommendations with the committee.

Trustee Joseph Evanoff replied that they didn’t need to because, “We can read.”

When it was revealed that the architects had never been given our report, but had been given a scornful letter written by the one member of the citizens planning committee who thought our only job was to look for land, the audience was stunned. That same member, Ted Anderson, also interviewed architects with Trustee Barry Lamb.

Dorr Township Hall

In discussing one petition question citizens had submitted, it was revealed that the 600 ton capacity included for a new salt shed was based on faulty information. The needed amount being about 4,000 tons, that number was inserted in the question.

“You should have the entire year’s supply” at the start of the season, Road Commissioner Thurman said.

The board decided to put that question to the electors of the annual township meeting.

Members of the disbanded Dorr Township Planning Committee will be allowed make a presentation to electors at the annual meeting, provided they clearly specify they are doing so as electors and not members of the committee.

The meeting will probably be at the High School on South Street in order to hold a larger number of attendees.

Supporters of building a new township hall were also in attendance.

Dorr Township Planning Committee Recommends Asking Residents Whether to Spend Surplus or Rebate It

February 26, 2010 By: Cal Skinner Category: Caryl Lemanski, Dorr Township, Dorr Township Citizens Planning Committee, Jane Collins, Kelli Myers, Linda Moore, Lynde Anderson, Mark DeVries, Quinn Keefe, Robert Pierce, Steve Kaiser, Surplus, Tamara Lueth, Township Hall, Vivian Sodini

Grafton Township resident Tammy Lueht asks Township Trustees why they have not appointed the township planning committee approved at last April's Annual Town Meeting.

At the Monday budget hearing Grafton Township residents asked why a Township Planning Commission had not been appointed. Apparently, applicants were solicited and received. This was also the topic of a motion at the last Annual Meeting of the township’s electors.

Now, McHenry County Blog has discovered that Dorr Township—just to the north of Grafton—has such a Citizens Planning Committee and it made a report last September 1st. The report looks at each of the offices and make recommendations which do not include consolidation of operations in one location.

Dorr Township Hall

It appears township officials have been accumulating funds for the purpose of building a new township complex.

The citizen committee recommends asking residents what to do with it. One option would apparently be building a new township hall (while that description is no where used in the report) or rebating the money through the lowering of levies.

Note that the Dorr Township Supervisor Robert Pierce has concerns about privacy similar to the ones expressed by Grafton Township Supervisor Linda Moore.

I thought others might find it of interest.

TRANSMISSION MEMORANDUM

TO: Dorr Township Board of Trustees

FROM: Dorr Township Citizens Planning Committee

SUBJECT: Report of Recommendation

DATE: Submitted to the Board on September 1, 2009
CC: Township Officials

All recommendations with the exception of those for the Road Commissioner are considered short term while the economy remains unsettled and tax revenues decline. The goal is to use current facilities more efficiently while providing essential town services. Every entity – both private and governmental – is trying to be more resourceful and work within current constraints.

We took the mission to

“…to assist the Dorr Township Board of Trustees to determine whether new facilities are required to carry out its township functions and programs efficiently and to help prepare a presentation to the Dorr Township Board of Trustees, as well as to the citizens of Dorr Township”.

Attached hereto are our recommendations.

We request that the Board of Trustees respond to our recommendations in writing to the various committee members by October 21, 2009. The committee members’ list is attached.

DORR TOWNSHIP CITIZENS PLANNING COMMITTEE


Report of Recommendations – September 8, 2009

I. Assessor

Findings: The committee unanimously agrees that the current space is inadequate. This office has the most client volume and an increase in workload is anticipated. In the interest of client service, it would be ideal to provide a counter with monitors allowing easy access to property records thereby reducing on staff involvement.

Suggested Solutions:

1. Reconfigure current space eliminating the board room in favor of increasing assessor’s square footage. Modify the space to include a counter. Utilize the back door for ingress. Board meetings could be held elsewhere – banks holding township funds, for example.

2.Rent commercial space.

II. Township Clerk

Findings: The clerk has no township work space or dedicated storage and currently schedules herself to access the office during off hours. She should be provided with a computer linked to the printer and necessary supplies for use at her convenience during business hours. She should also be reimbursed for all business expenses including the cost of refreshments for town clerk meetings.

Suggested Solutions: The committee unanimously agrees that space be found to accommodate her needs and that all election material, township business records, as well as road district records be consolidated in fire-resistant storage boxes at the office.

1. Utilize a section of the board room if it is not reconfigured to meet the assessor’s needs.

2. A corner of Sue Brokaw’s office could be used.

While the concern the clerk voiced about a deputy clerk is not within our purview, we recommend an opinion be solicited from the township’s current lawyer. The previous lawyer considered the drafting of Sue Brokaw to function in the clerk’s stead a conflict of interest.

III.Road Commissioner

Dorr Township Garage

Findings: Although the Commissioner appreciates the desire to consolidate all town functions in one location, he also feels that the current garage facilities are well placed to allow personnel to reach all segments of town roads without going through the center to town. Concern was also expressed about mixing the public and heavy equipment. The committee believes environmental mitigation is required to address salt runoff into the adjacent wetlands and eventually into the underlying aquifers and groundwater.

Suggested Solutions:

The committee recommends that the facility should stay where it is
with the following changes:

1. Construct a salt dome to fit on the current site. The mixing of salt with other components should be done in such a way as to eliminate any potential for leaching into adjacent wetlands. We also strongly suggest that the supermix anti-ice liquid developed by Mark DeVries for the county be thoroughly investigated because it reduces salt usage. Last winter Algonquin Township used 2100 tons of salt for 60 miles while Dorr Township used 3100 tons for 35 miles of road.

Make necessary repairs to the salt building to convert it to cold storage and consider adding block ‘n’ roll doors. This would respond to the concern of storing mowers should the old Farm & Fleet building be sold.

Determine electrical needs and arrange for necessary repairs and/or upgrades.

The barn needs cleaning, painting and paneling and would be enhanced by the installation of skylights.

Remove all non-essential items including engine blocks, tires, etc.

Buy a flammable fuel containment storage unit and install floor pans under inside
units. This is an EPA requirement.

If space is at a premium, consider eliminating salt storage for other entities.

IV. Supervisor

Concerns were expressed about confidentiality relative to General Assistance applications and lack of space to offer additional programs. While the Supervisor has enumerated programs he would like to offer, no space requirements or financial costs for these programs have been determined.

Suggested Solutions:

1. The confidentiality concern would be resolved if the Assessor’s office and entrance are separated from the front desk.

2.Relocate the Supervisor to shared space with Sue Brokaw.

3.Modify the existing Supervisor’s office to include a partitioned counter.

V. Town Hall

The Supervisor has indicated that the physical plant requires some upgrading such as window replacement and heating/ac update.

Township Outreach:

A questionnaire should be developed and sent to township
residents. We suggest the following concerns:

1.Seek input regarding desired programs for youth, seniors and all ages

2.Ask if different business hours are desirable

3. Present taxpayer constituents with financial options ranging from spending the accumulated funds to rebates and lowering of levies.

Report submitted by: Dorr Township Citizens Planning Committee
Ted Andersen
Lynde Anderson
Jane L. Collins
Steve Kaiser
Quinn Keefe
Caryl Lemanski
Diane Range Magnuson
Kelli Myers
Vivian Sodini