On the heels of Grafton Township Supervisor candidate Marty Waitzman’s comments about electrical needs in the Assessor’s Office comes this response from Grafton Township Supervisor Linda Moore in this memo to Assessor Bill Ottley:
Memo: It would be best if people had all of the facts before advocating for the expenditure of tax dollars. I am hopeful to receive a response to the letter which I gave the Assessor soon. An additional copy is being provided to Assessor Ottley today for his response.
Linda Moore, Grafton Township Supervisor
RE: Electrical Service Update and Electrical Related Losses in Town Hall
I would like to accommodate your desires, but I have some problems with your request. I have specified them in this letter. You have provided the following information:
7 – 20 amp dedicated circuits
Upgrade – 120/240 single phase panel from 20 circuits to 40 circuit panel
Plus permit fees, which are yet unknown. The owner will be responsible for.
Surge suppressor for new panel.
$3,500, 50% down for cost of materials up front.
Please read this letter and get back to me to see if there is some way that we can reach an agreement and satisfy these requirements. As promised, I have taken the board’s action under advisement on the following agenda item:
“B. Discussion and potential action on possible solution for electrical problems in the Assessor’s Office”
Currently, Grafton Township has a deficit budget and an obligation to the Road District to pay $300,000 plus rent. Any funds that are not spent in the Office of Assessment budget can be utilized to relieve the deficit and the obligations of the township. It would be prudent to determine if an electrical upgrade is an effective and least cost method to resolve the issues that have caused you to request this work to be done.
For insurance purposes, I am requesting a list of the electronic equipment and software that has been damaged. You gave an informal estimate value of $2,000 at the July Board meeting. No insurance claim has been filed. We may have coverage for this type of loss which would need to be submitted in a timely manner.
The documentation that you provided to me at the August board meeting did not include many important pieces of information. Because the supervisor is the only official who is bonded, I am requesting the following documentation.
TOIRMA REQUIREMENT FOR TOWNSHIP CONTRACTORS
1.Certificate of insurance for no less than $1,000,000.00.
2.Certification of workman’s compensation coverage.
VILLAGE OF HUNTLEY PERMIT REQUIREMENTS
3.Proof of contractor’s required registration with Huntley, currently Huntley has 61 electricians that are registered. A copy of the list will be provided to you.
4.Copy of documentation required by Huntley to acquire permit, including a floor plan showing where the additional circuits and electric panel will be located, description of the work to be covered by the permit, and the valuation of the proposed work.
5.Copy of contractor’s receipt for payment of permit fee to Village of Huntley.
6.A letter from contractor agreeing to be in compliance with (60 ILCS 1/85-45)
Sec. 85-45. Pecuniary interest in contracts, stating the total cost of the project will be less than $20,000, agreeing to pay prevailing wage and that all work and moneys received will not violate the Gift Ban Law (cited below).
7.Vendor’s W-9 including business type, sole proprietor, partnership or corporation.
8.Detailed proposal from the contractor on the company’s letterhead including the timeline and the total cost for this project with a business telephone number, fax number, email address, business location and mailing address.
9.Letter from you with the township code citation that allows for a township to pay funds in advance of work or services received.
10.Adopted board minutes showing approval for an Electrical Upgrade Contract.
ADDITIONAL DOCUMENTS NEEDED
11.The contractor’s references.
12.Proof of due diligence showing multiple bids from electricians for the same project specifications.
13.A pre-inspection report from the Village of Huntley.
I would be happy to meet with you to address any of your concerns.
Linda Moore, Grafton Township Supervisor
Supplemental Information (See here.)
- State Law Citations
- list of registered electricians in the Village of Huntley
- Village of Huntley Code and Enforcement Requirements